Voting Portal - Privacy Policy

The Association of Trade and Commerce and/or our authorised agent(s) (“ATC”, “we”, “our”, or “us”) are committed to protecting the personal data of individuals who participate in our voting activities. This Privacy Policy explains how personal data is collected, used, disclosed, and safeguarded in relation to the voting portal.

1. Collection of Personal Data
   When you participate in the voting process, we may collect the following personal data:
   - Mobile number (for verification and voting integrity purposes)
   - Voting activty information (such as the enterprise voted for and date/time of vote)
   - Technical information such as IP address, browser type, and device information (for security and audit purposes)
   Personal data is collected as and when reasonably necessary to administer the voting process fairly and securely.
2. Purpose of Collection and Use
   Your personal data is collected and used for the following purpose:
   - To verify voter identity and eligibility
   - To administer, process, and record votes
   - To prevent duplicate, fraudulent, or invalid voting
   - To maintain the integrity and credibility of the voting process
   - To comply with applicable legal and regulatory requirements
   - To respond to enquiries, feedback, or disputes relating to voting
   Your Personal Data submitted through the voting portal will not be used for marketing or promotional purposes.
3. Disclosure of Personal Data
   ATC do not sell, rent or trade personal data. Personal Data may be disclosed only in the following circumstances:
   - Where required by law, regulation, or a lawful request by a public authority
   - For audit, investigation, or dispute resolution relating to the voting process
4. Data Protection and Security
   We implement reasonable administrative, technical and physical safeguards to protect personal data against unauthorised access, collection, use, disclosure, copying, modification, disposal and/or similar risks. Measures include but is not limited to:
   - Secure serve infrastructure
   - Access control and authentical mechanisms
   - Database-level controls to prevent duplicates and/or unauthorised voting
5. Retention of Personal Data
   Personal data collected for voting purposes will be retained only for as long as necessary to fulfil the purposes outlined in this policy, or as required by applicable laws, audit, or governance requirements. Thereafter, data will be securely disposed of or anonymised.
6. Accuracy of Personal Data
   Where reasonably possible, ATC relies on individuals to ensure that the personal data provided is accurate and complete. Voting records are logged based on verified mobile numbers at the point of submission.
7. Consent of Collection and Use of Personal Data
   By requesting for a One-Time Password (OTP) to access the voting portal and participating in the voting process, you acknowledge and consent to the collection, use, and disclosure of your personal data as described in this Privacy Policy.
8. Revision(s) to this Privacy Policy
   ATC reserves the right to amend this Privacy Policy from time to time. Any changes will be published on the voting portal and will take effect from the date of publication.
9. Contacting ATC
   If you have any questions, concerns, or requests relating to this Privacy Policy or the handling of your personal data, please contact ATC Community Offiec at +65 6304 3145 or email community@atc.sg.

Last updated on 05 January 2026.

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